Record Retention
Farm and financial records must be maintained and retained for federal and state law compliance, historical documentation of events, financial and tax record keeping, as well as yield and other farm production. Accurate and detailed production and financial records are critical to monitor the progress of your farm business so you can make informed financial and resource decisions.
Growers/licensees shall keep the records, electronically or hard copy, that contain the following information for at least five (5) years after obtained:
Source of the hemp seed (imported or purchased or grown), name and address and the country of origin
Name and (licensee name) license number of the person from whom the seed was purchased
Form in which the hemp is imported, purchased or sold and country of origin
Variety of hemp
Germination certificate
Site history, including water quality
Statement of appropriate growth mediums
Images of product and labels if available
Curing or drying records
Processing records
Quantity of each form of hemp imported, purchased, or sold
Date of planting and harvest
Date of each pesticide, herbicide, fungicide and fertilizer application, if any
Destination of the hemp that is sold, name and address of the purchaser and the country to which it is exported
Date that each shipment of hemp is sent or received
o Name of the carrier
o Results of any tests
o Quantity shipped
Name (licensee name) and license number of the person to whom the seed was sold.
Results of all tests
Disposition of any non-compliant hemp material, including date of disposition, method, individuals who performed the disposition